Human Resources Specialist

Position Summary

The position is responsible for supporting various HR functions, including recruitment, employee relations, benefits administration, compliance, and training. This role ensures HR policies and procedures are followed while assisting employees and management with HR-related needs. The HR Specialist plays a key role in fostering a positive workplace culture and enhancing overall employee satisfaction. Duties include, but are not limited to, the following, and the Kinetix Management Team may assign additional tasks.

Job Type

Full-Time

Schedule

Monday to Friday

Work Location

In-Person

Essential Functions and Basic Duties

• • Recruitment & Onboarding:
    • Assist in the full-cycle recruitment process, including job postings, resume screening, interviewing, and coordinating hiring efforts.
    • Facilitate onboarding for new employees, ensuring a smooth transition into the organization.
    • Conduct new hire orientations and explain company policies, benefits, and procedures.
  • Employee Relations & Engagement:
    • Serve as a point of contact for employee inquiries regarding HR policies and procedures.
    • Assist in resolving employee concerns and conflicts, escalating issues as needed.
    • Support initiatives to enhance employee engagement and retention.
  • Benefits & Compensation Support:
    • Assist employees with benefits enrollment and address health insurance, retirement plans, and other benefits inquiries.
    • Maintain accurate records of employee benefits and payroll-related information.
    • Support compensation analysis and payroll processing when necessary.
  • HR Compliance & Record-Keeping:
    • Ensure compliance with federal, state, and local employment laws and company policies.
    • Maintain and update employee records, ensuring confidentiality and accuracy.
    • Assist in audits and reporting related to HR compliance.
  • Training & Development:
    • Help coordinate employee training programs, workshops, and career development initiatives.
    • Maintain training records and track participation.
    • Assist in developing training materials as needed.
  • Internship & Scholarship Program:
    • Manage, coordinate, and enhance internship programs, ensuring compliance with labor laws and educational requirements.
    • Serve as liaison between interns, supervisors, and academic institutions, ensuring requirements and evaluations are met.
    • Monitor performance, provide mentorship, and facilitate professional development.
    • Develop and manage a Kinetix Scholarship Program, including guidelines, selection criteria, and award distribution.
    • Oversee the selection process.
    • Partner with academic institutions to identify students and promote scholarship opportunities.
    • Maintain all record keeping for internship and scholarship programs in alignment with financial regulations and company policies.
    • Represent the company at career fairs, university partnership meetings, and industry networking events.
  • HR Systems & Reporting:
    • Maintain HR software and databases, ensuring accurate and up-to-date information.
    • Generate HR reports and analytics to support decision-making.
    • Provide administrative support for HR projects and initiatives.
  • Perform overall customer satisfaction concerning Company policy
  • Promotes responsible usage and care of company equipment
  • Perform overall customer satisfaction concerning company policy
  • Ability to stay current with technology trends

Qualifications / Required Knowledge

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
• 1-3 years of experience in human resources or related functions
• HR certification (e.g., SHRM-CP, PHR) is a plus
• Strong knowledge of employment laws and HR best practices
• High level of professionalism and confidentiality.
• Proficiency in Microsoft Office and other relevant software.

Skills / Abilities

• Problem-Solving – Identifies and resolves problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well with group problem-solving situations
• Analytical – Uses intuition and experience to complement service data and customer information; reviews current workflows and procedures to improve efficiency
• Oral & Written Communication – Speaks and writes clearly and persuasively in positive or negative situations; listens and gets clarification.
• Teamwork – Exhibits objectivity and openness to others’ views; welcomes feedback; contributes to being a part of a positive team spirit
• Planning/Organizing – Prioritizes and plans work activities; uses time efficiently
• Professionalism – Tactfully approaches others; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments
• Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality
• Adaptability – Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events
• Attendance/Punctuality – Is consistently at work and on time; ensures work responsibilities are covered when absent
• Dependability – Follows instructions, responds to management direction; takes responsibility for own actions; commits to work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Company Requirements

• Valid Louisiana driver’s license with clean driving record
• Proof of US Citizenship
• No felony arrests
• Dress and appearance should be business casual and grooming according to Kinetix Handbook and position

Confidential Obligations

In the course of employment, the employee shall not disclose in any manner whatsoever and shall hold and maintain the following Confidential Information in the strictest confidence:

• Salary and benefit offerings
• Confidential, important, and/or proprietary technical information concerning the Company’s products and activities
• Business plan and plan of operations
• All customer information, including but not limited to the following: customer lists, proposals, invoices, financial statements, non-published price lists, trade secrets, and business models.
• If the recipient makes unauthorized disclosures or misappropriates Confidential Information, the Company will be notified immediately, and the recipient will be considered in breach of the obligation.